Electric home charging

Overview

This function simplifies and automates the management of home recharging costs and their reimbursement to employees.

It ensures full traceability of recharges, facilitates the calculation of costs linked to each vehicle, and reduces manual errors by automating the identification and consolidation of recharges.

The process is transparent and offers flexibility in accepting or refusing refunds, while ensuring that costs are correctly integrated into overall fleet management.

The identification of home recharges enables the manager to identify the information needed to set up home recharges.

By qualifying home refills, the manager can decide whether or not to accept or refuse reimbursements.

Each accepted refund is integrated into the vehicle's overall costs, providing a clear view of TCO (Total Cost of Ownership) and optimizing overall fleet management.

Thanks to automatic cost generation, accepted reimbursements can be easily exported and forwarded to the accounting department, simplifying the financial management process and reducing the administrative burden.

Identification of home electric charging

For each employee concerned, the fleet manager must activate charging authorization on the driver file.
On this same card, in the Settings tab, there are 3 actions to perform:

• Set the cursor to Enabled (1)
• Fill in the price per kWh incl. VAT (the employee must provide proof from his supplier) (2)
• Enter the driver's address in the appropriate field (3)

A red flag is then placed at the address entered. The manager can drag and drop it onto the map.

Once the marker has been placed, an area with a diameter of 160 m around the home is automatically created, identifying all recharges within this area as “home”.

Click on Save

Qualification of home electric charging 

All home recharges are recorded in a management table accessible from the menu :

• geolocation > journeys-reports > home charging
• fleet management > monitoring and management > home charging

From now on, the manager must accept or refuse to reimburse home recharges.
There are two possibilities:

• Tick all the boxes linked to the reimbursements he wishes to accept (image 1)
• Use the available drop-down menu to accept or refuse the refund (image 2).

Automatic cost generation

Each accepted reimbursement automatically generates an invoice and an associated cost . These can be viewed on the  'invoice tracking' and 'cost tracking' pages.
These costs are included in the calculation of the TCO (Total Cost of Ownership) of the vehicle and fleet.

Employee reimbursement

Finally, the administrator extracts the CSV file of accepted reimbursements to send to the accounting department, which will make the payments to the drivers.